> For the complete documentation index, see [llms.txt](https://help.paintscout.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.paintscout.com/support/invoicing-and-payments/recording-payments/how-to-manually-add-a-payment.md).

# Record a Manual Payment

How to record manual payments like cash, check, or electronic transfers on invoices

Record cash, check, or electronic transfer payments directly on an invoice.

1\. Select **+Add/Request Payment** on the invoice and choose **Record Payment.**

<figure><img src="https://231248629-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FPyUbJF1GXLjxdJqm89IQ%2Fuploads%2FGfsiB3OfSD32dUSDig6m%2FScreenshot%202026-08-07%20at%2011.53.50%E2%80%AFAM.png?alt=media&amp;token=b677866e-1604-4247-98f2-1e9ac468a145" alt="Screenshot showing the Add/Request Payment pop-up with the Record Payment option"><figcaption></figcaption></figure>

2\. Enter the **payment method**, **amount paid**, and **payment date**. You can also add a customer note, such as a check number, and mark the payment as a deposit if needed.

3\. When you are done, save the payment.

<figure><img src="https://231248629-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FPyUbJF1GXLjxdJqm89IQ%2Fuploads%2FLpvnYrWzjQ7DidV4b3o2%2FScreenshot%202026-08-07%20at%2011.55.06%E2%80%AFAM.png?alt=media&amp;token=2bee538b-436c-4c71-9bb8-f7de72f96c11" alt="Screenshot showing the Record Payment form with fields for payment method, amount, date, and notes"><figcaption></figcaption></figure>

4. The payment appears in the Payments Table with a **Successful** status

* Manual payments do not move into **Processing** or **Failed**.

<figure><img src="https://231248629-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FPyUbJF1GXLjxdJqm89IQ%2Fuploads%2FZ4EhYsty9maDYHxEtKwM%2FScreenshot%202026-08-07%20at%2011.56.20%E2%80%AFAM.png?alt=media&amp;token=d1add203-68de-4303-8a34-6f97a66ad9f6" alt="Screenshot showing the recorded payment in the Payments Table with a Paid status"><figcaption></figcaption></figure>

{% hint style="info" %}
You can add your list of payment methods in settings. [Learn more](/support/customization/templates-and-presets/adding-payment-methods.md).
{% endhint %}

## Related articles

<table data-card-size="large" data-view="cards"><thead><tr><th></th><th></th><th data-hidden data-card-target data-type="content-ref"></th></tr></thead><tbody><tr><td><strong>QuickBooks Online</strong></td><td>Configure invoice and partial-payment syncing with QuickBooks Online.</td><td><a href="/support/integrations/accounting/quickbooks-online-integration.md">QuickBooks Online</a></td></tr><tr><td><strong>Resolving Payment Requests</strong></td><td>Process online payment requests automatically, or record payments taken manually.</td><td><a href="/support/invoicing-and-payments/payment-requests/how-to-mark-a-payment-request-as-paid.md">Resolving Payment Requests</a></td></tr></tbody></table>


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://help.paintscout.com/support/invoicing-and-payments/recording-payments/how-to-manually-add-a-payment.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.