> For the complete documentation index, see [llms.txt](https://help.paintscout.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.paintscout.com/support/integrations/crm-and-automation/busybusy-integration-via-zapier.md).

# BusyBusy via Zapier

PaintScout integrates with BusyBusy through Zapier to automatically create projects and budgets when estimates are accepted, eliminating manual data entry between platforms.

## What is BusyBusy?

BusyBusy is a mobile time-tracking app for construction and other remote industries. It offers GPS time tracking, job costing, and progress tracking to help you make better business decisions.

[Learn more about BusyBusy >](https://busybusy.com/)

***

## Why integrate PaintScout and BusyBusy?

Automate project and budget creation in BusyBusy when a PaintScout estimate is accepted. This eliminates duplicate data entry and keeps your focus on your business and customers.

***

## How do I create a project in BusyBusy when an estimate is accepted?

1\. Login to your **Zapier** account and create a **new Zap**.

2\. For your Trigger Event, select the PaintScout connection, followed by **Quote** or **Estimate Status Changed**.

<figure><img src="/files/1ul0eFLhnc8QXkyIXFcL" alt="Screenshot showing the Zapier trigger event selection with PaintScout Quote Status Changed option"><figcaption></figcaption></figure>

3\. Next, under Estimate Status, select **Accepted**. You can also choose which Estimate Type(s) this zap will apply to.

<figure><img src="/files/D9crn6vT5OqX3z2o0IuA" alt="Screenshot showing the Zapier trigger configuration with Accepted estimate status selected"><figcaption></figcaption></figure>

4\. Once your trigger is configured, move onto setting up the action. After selecting BusyBusy, find **Search Project (Single)** under Action events.

<figure><img src="/files/lGkOsZaPcN7O5DOuMdH0" alt="Screenshot showing the BusyBusy Search Project Single action event selected in Zapier"><figcaption></figcaption></figure>

5\. Add an action to **Create Project** in BusyBusy if this project doesn't already exist.

<figure><img src="/files/pNSoIg4ZUUL8vYIvU66E" alt="Screenshot showing the Create Project action in BusyBusy configured in Zapier"><figcaption></figcaption></figure>

[Learn more about setting up this zap here >](https://zapier.com/shared/create-a-project-in-busybusy-from-paintscout/a156ecf1da81f82c06fbb9c15a3ab8d2e4c2f4fc)

***

## How do I create a budget in BusyBusy when an estimate is accepted?

1\. Login to your **Zapier** account and create a **new Zap**.

2\. For your Trigger event, select the PaintScout connection, followed by **Quote** or **Estimate Status Changed**.

<figure><img src="/files/1ul0eFLhnc8QXkyIXFcL" alt="Screenshot showing the PaintScout trigger event selection for the budget automation Zap"><figcaption></figcaption></figure>

3\. When configuring your zap, select **Accepted** as the Estimate Status and then choose the Estimate Type(s) you'd like this zap to apply to.

4\. Create your first action event: **Delay by Zapier.** Select your preferred **Time Delayed For** value and unit.

<figure><img src="/files/JVPFE34J2UcspsWoblI1" alt="Screenshot showing the Delay by Zapier action configuration with time delay settings"><figcaption></figcaption></figure>

5\. Next, you'll set up an Action event in BusyBusy. Select **Search Project (single)**.

<figure><img src="/files/HJsOAQPsIrOYSPT64F2T" alt="Screenshot showing the BusyBusy Search Project Single action setup in Zapier"><figcaption></figcaption></figure>

At this point, you will set up a loop in Zapier to repeat the final 3 actions.

6\. When setting up the loop event, select the app **Looping by Zapier**, followed by **Create Loop from Line Items.**

<figure><img src="/files/rG0LXTfjAkQnGjiiJ8I9" alt="Screenshot showing the Looping by Zapier action with Create Loop from Line Items selected"><figcaption></figcaption></figure>

7\. Configure your zap action according to your preferences, and then continue to set up the next action in BusyBusy - selecting **Search Cost Code (Single).**

8\. Your final step will be to **Create Budget** in BusyBusy.

<figure><img src="/files/xdmL3eCpHQOPuBckiWaG" alt="Screenshot showing the Create Budget action in BusyBusy configured in Zapier"><figcaption></figcaption></figure>

[Learn more about building this zap here >](https://zapier.com/shared/create-budget-in-busybusy-from-paintscout/bf2242354100dcdbb9d9f0ba9416b0a85ebf0ae1)

## Related articles

* [Zapier](/support/integrations/crm-and-automation/zapier-integration.md) — Connect PaintScout to thousands of apps
* [Zapier x PaintScout Operations](/support/integrations/crm-and-automation/zapier-x-paintscout-crm.md) — Automate contacts, deals, events, and tasks


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://help.paintscout.com/support/integrations/crm-and-automation/busybusy-integration-via-zapier.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.