> For the complete documentation index, see [llms.txt](https://help.paintscout.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.paintscout.com/support/customization/templates-and-presets/line-items-overview.md).

# Line Items Overview

## What is a line item?

A line item is a fixed-price project entry. It does not use dimensions or production rates.

Use line items for services, quantities, or custom charges. Save common items in **Account Settings** for reuse.

You can also save a custom item from an estimate. See [Add & Edit Line Items](/support/estimating/line-items-and-options/how-to-add-and-edit-a-line-item.md).

***

## Create a line item

1. Select the person icon.
2. Go to **Account Settings → Line Items**.
3. Select **+ Add New Line Item**.
4. Enter a label and description.

<figure><img src="/files/2mJjgspMYlDc4DidEnFW" alt="Screenshot showing the Line Items settings page with the Add New Line Item button"><figcaption></figcaption></figure>

<figure><img src="/files/CVpIADKIcqptPvE7xtgR" alt="Screenshot showing the line item label and description input fields"><figcaption></figcaption></figure>

***

## How do I set my line item pricing?

There are three ways to set your line item pricing in your settings:

* [Hourly Rate](#hourly-rate)
* [Quantity](#quantity)
* [Custom](#custom)

### Hourly rate

Enter the hours you apply to this item. PaintScout uses the hourly rate on the current estimate.

<figure><img src="/files/5yNQyykX2PrsrAUHD4ni" alt="Screenshot showing the Hourly Rate pricing option with hours input field for a line item"><figcaption></figcaption></figure>

### Quantity

Enter the units and price per unit for this line item. PaintScout calculates the total.

Select **+ Hrs For Work Order** to add hours without changing the price.

<figure><img src="/files/30p4skOU1SuabGK2eIdS" alt="Screenshot showing the Quantity pricing option with units, price per unit, and hours for work order fields"><figcaption></figcaption></figure>

### Custom

Enter a custom price. Select **+ Hrs For Work Order** to add work-order hours.

<figure><img src="/files/k75TjeRyHB3jvf7eq93w" alt="Screenshot showing the Custom pricing option with price and hours for work order fields"><figcaption></figcaption></figure>

***

## Can I add notes and materials?

Select **Notes** to add default notes. You can edit them on each estimate.

* **Crew note** appears on the team work order.
* **Client note** appears on the customer estimate.

<figure><img src="/files/oRsiYc8KcGrQvr5yphh2" alt="Screenshot showing the line item Notes section with Client Note and Crew Note fields"><figcaption></figcaption></figure>

Select **Materials** to add products and quantities.

{% hint style="info" %}
Enter gallon quantities **manually**. PaintScout does not calculate them automatically.
{% endhint %}

<figure><img src="/files/a24VlA461dPx5KxNI06b" alt="Screenshot showing the line item Materials section for adding product materials and quantities"><figcaption></figcaption></figure>

***

## Manage line items

### Reorder line items

When selecting line items on an estimate, the order follows the order from your settings. We recommend putting frequently used line items at the top of your list.

Drag an item to its new position, then select **Save Changes**.

<figure><img src="/files/DO1XokUlAedBr5U1sbKU" alt="Animated screen recording showing drag and drop reordering of line items in settings"><figcaption></figcaption></figure>

### **Edit, Copy and Delete**

Click the three dots next to a line item.

You can then choose to edit, copy or delete that item.

<figure><img src="/files/GYMSycwoMIcuLqxqyb6k" alt="" width="563"><figcaption></figcaption></figure>

&#x20;&#x20;

## Related articles

<table data-card-size="large" data-view="cards"><thead><tr><th></th><th></th><th data-hidden data-card-target data-type="content-ref"></th></tr></thead><tbody><tr><td><strong>Area Names</strong></td><td>Create and organize reusable area labels like rooms and locations for faster estimate creation with drag-and-drop organization.</td><td><a href="/pages/YKSaBTedblhNX0KXkL8B">/pages/YKSaBTedblhNX0KXkL8B</a></td></tr><tr><td><strong>Add &#x26; Edit Line Items</strong></td><td>Add and customize line items on estimates including pricing options, materials, hours, photos, and notes for detailed project scopes.</td><td><a href="/pages/kI5W7lXETI5jUxTs7vWI">/pages/kI5W7lXETI5jUxTs7vWI</a></td></tr><tr><td><strong>Working With Options</strong></td><td>Create optional add-on items or services on estimates that customers can choose to include before accepting their quote.</td><td><a href="/pages/DwC9nJ2OULoca2gk825N">/pages/DwC9nJ2OULoca2gk825N</a></td></tr></tbody></table>


---

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