> For the complete documentation index, see [llms.txt](https://help.paintscout.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.paintscout.com/support/customization/templates-and-presets/invoice-settings.md).
# Invoice Settings
Invoice settings in PaintScout let you configure default due dates and enable automatic invoice generation when estimates are accepted. These settings apply account-wide, so every user on your team gets the same defaults.
## How to Access Your Invoice Settings
1. Click the person icon in the top right of your page and go to your **Account Settings**
2. Navigate to the **Invoices** section
***
## Invoice Due Date
The due date setting adds a payment deadline to every invoice you send.
1. Enable the **Invoice Due Date** toggle.
2. Enter your default timeframe (e.g., "Net 30", "Due upon receipt", "Due within 14 days"). This text appears on all invoices sent to customers.
{% hint style="info" %}
The due date is a text field, not a calculated date. Enter whatever payment terms you use with your customers. Common examples: "Net 30", "Due upon completion", "Due within 7 days of invoice date".
{% endhint %}
***
## Automatic Invoice Generation
When enabled, PaintScout automatically creates an invoice every time an estimate is accepted — whether accepted by the customer via email link, on-site via preview mode, or manually by you.
### How it works
* The invoice is created instantly when the estimate status changes to **Accepted**
* All accepted line items, areas, pricing, and contact information carry over from the estimate
* The invoice is created but **not sent** — you still need to review and send it manually
* If deposits via credit card are enabled, the invoice also generates when a customer pays their deposit
### When to use automatic generation
* **Turn it on** if you always invoice after acceptance and want to save a step
* **Leave it off** if you sometimes do additional work or adjustments between acceptance and invoicing, or if you don't invoice every accepted estimate
***
## Common Questions
### Can I override these settings on individual invoices?
The due date text set here is the default. You cannot override it per-invoice, but you can communicate different terms in your email when sending the invoice.
### Do settings changes affect existing invoices?
No. Changes to invoice settings only apply to invoices created **after** the change. Existing invoices keep whatever settings were in place when they were created.
### I enabled automatic generation but the invoice wasn't created.
Make sure the estimate status actually changed to **Accepted**. If you manually set the status to Accepted (rather than the customer accepting via email/preview), the automatic invoice should still generate. If it doesn't, contact .
{% hint style="info" %}
Want to learn about invoicing in PaintScout? [Check out this article](/support/invoicing-and-payments/invoices/invoicing-with-paintscout.md).
{% endhint %}
## Related articles
* [Creating Invoices](/support/invoicing-and-payments/invoices/creating-invoices.md) — Learn what carries over when you invoice accepted estimates
* [Create and Send an Invoice](/support/invoicing-and-payments/invoices/how-to-create-and-send-an-invoice.md) — Convert an estimate to an invoice and send it for payment
* [QuickBooks Online](/support/integrations/accounting/quickbooks-online-integration.md) — Export invoices and sync payments with QuickBooks
* [Xero](/support/integrations/accounting/xero-integration.md) — Export quotes and invoices to Xero
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