Invoice Settings

Configure invoice due dates and enable automatic invoice generation when estimates are accepted in PaintScout.

Invoice settings in PaintScout let you configure default due dates and enable automatic invoice generation when estimates are accepted. These settings apply account-wide, so every user on your team gets the same defaults.

How to Access Your Invoice Settings

1. Click the person icon in the top right of your page and go to your Account Settings
2. Navigate to the Invoices section

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Invoice Due Date

The due date setting adds a payment deadline to every invoice you send.

1. Enable the Invoice Due Date toggle.
2. Enter your default timeframe (e.g., "Net 30", "Due upon receipt", "Due within 14 days"). This text appears on all invoices sent to customers.

The due date is a text field, not a calculated date. Enter whatever payment terms you use with your customers. Common examples: "Net 30", "Due upon completion", "Due within 7 days of invoice date".

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Automatic Invoice Generation

When enabled, PaintScout automatically creates an invoice every time an estimate is accepted — whether accepted by the customer via email link, on-site via preview mode, or manually by you.

How it works

• The invoice is created instantly when the estimate status changes to Accepted
• All accepted line items, areas, pricing, and contact information carry over from the estimate
• The invoice is created but not sent — you still need to review and send it manually
• If deposits via credit card are enabled, the invoice also generates when a customer pays their deposit

When to use automatic generation

• Turn it on if you always invoice after acceptance and want to save a step
• Leave it off if you sometimes do additional work or adjustments between acceptance and invoicing, or if you don't invoice every accepted estimate

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Common Questions

Can I override these settings on individual invoices?

The due date text set here is the default. You cannot override it per-invoice, but you can communicate different terms in your email when sending the invoice.

Do settings changes affect existing invoices?

No. Changes to invoice settings only apply to invoices created after the change. Existing invoices keep whatever settings were in place when they were created.

I enabled automatic generation but the invoice wasn't created.

Make sure the estimate status actually changed to Accepted. If you manually set the status to Accepted (rather than the customer accepting via email/preview), the automatic invoice should still generate. If it doesn't, contact [e-mail].

Want to learn about invoicing in PaintScout? Check out this article.

Related articles

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Create invoices from accepted estimates manually or automatically, understand what carries over from the estimate, and learn common invoicing workflows.

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